Privacy Policy & Acceptable Use Policy

St. Thomas College Palai (Autonomous)
Moodle Learning Management System

Last updated: March 2026

1. Introduction

The Moodle Learning Management System (LMS) available at
https://moodle.stcp.ac.in is operated by St. Thomas College Palai (Autonomous) to support teaching, learning, assessment, and academic administration.

This policy explains how user data is collected, used, stored, and protected, and outlines acceptable use of the system. By accessing or using this platform, you agree to this policy.

2. Information We Collect

The Moodle platform may collect and store the following information:

  • Personal details provided during account creation (name, register number, email address, department, role)

  • Login activity (date, time, IP address)

  • Course enrolments and participation

  • Assignment submissions, quiz attempts, grades, and feedback

  • Messages, forum posts, and learning activity logs

  • Files uploaded by users as part of academic work

This data is collected only for academic and administrative purposes.

3. Use of Information

Collected information is used to:

  • Provide access to courses and learning materials

  • Conduct assessments and evaluations

  • Communicate academic information

  • Monitor system performance and security

  • Meet institutional, regulatory, and accreditation requirements

User data is not used for commercial purposes.

4. Data Sharing and Disclosure

  • User data is not shared with third parties except where required by law or institutional policy.

  • Access to data is limited to authorized administrators, teachers, and academic staff.

  • External tools or plugins, if used, are enabled only for educational purposes.

5. Data Storage and Security

  • Data is stored on secure servers managed by the institution or its authorized service providers.

  • Reasonable technical and administrative measures are taken to protect data against unauthorized access, loss, or misuse.

  • Users are responsible for keeping their login credentials confidential.

6. Cookies and Tracking

The Moodle platform uses cookies to:

  • Maintain login sessions

  • Enhance user experience

  • Ensure platform functionality

No advertising or third-party tracking cookies are intentionally used.

7. Mobile App Usage

The official Moodle mobile application may be used to access this platform.

  • The app uses the same credentials as the web version

  • Data access via the app follows the same privacy and security standards

  • Push notifications may be limited based on system configuration

8. Acceptable Use Policy

Users must:

  • Use the platform only for academic and institutional purposes

  • Respect intellectual property and copyright laws

  • Avoid uploading or sharing offensive, illegal, or inappropriate content

  • Not attempt to gain unauthorized access to accounts or system resources

  • Follow institutional rules and codes of conduct

Violation of these rules may result in restricted access or disciplinary action.

9. User Rights

Users have the right to:

  • Access their personal data

  • Request correction of inaccurate information

  • Request deletion of data, subject to academic and legal requirements

Requests can be made through the institution’s designated administrative office.

10. Changes to This Policy

This policy may be updated periodically to reflect changes in legal, technical, or institutional requirements. Continued use of the platform implies acceptance of the updated policy.

11. Contact Information

For questions or concerns regarding this policy or data privacy, please contact:

St. Thomas College Palai (Autonomous)
Palai, Kottayam District, Kerala, India
Official website or college office contact details

Last modified: Tuesday, 3 March 2026, 11:53 AM